Kairos Management

Focused Time Management

There are many elements to effective time management. The Time Management Analysis or TMA breaks organizing intervals into 5 priority categories of planning, tasks or task management, organization, and personal care. Of those, focus is the most important.

We are bombarded with external stimuli and challenged with internal discipline. If one is unable to stay focused, it becomes very hard to accomplish anything complex and intricate. If you suffer from the ability to stay absorbed and be resolute in your actions, unpack where you lack in dedication. Evaluate how you are able to handle being procrastinated and motivated. Recognize when you talk too much and get distracted. Develop the ability to say “no.” Acknowledge that interruptions will come, but ensure you are ready to push back when needed.


Covered in another article, procrastination is characterized in three areas: personal, planning, and process. Start with you and see where you personally defer work that causes challenges later. Identify in the planning phase of a project or assignment what is keeping you from moving forward. Along with planning, if you don’t set good processes, results might not come right away, causing you to postpone. Procrastinate and you lose focus.


Taking every occasion as a way to meet an obligation can only happen when one is driven. By maintaining the right motivation, you will lower stress and worry for yourself and others. Someone who shows they are motivated inspires and breeds trust in others. Lose your motivation and you lose focus.

Talking too Much

At some point, action needs to take place. People have a tendency to gab when there is a lack of definition and structure. Invest time up front and understand what other are doing before entering a time of intensive work. Getting and gaining clarity stops others from felling the need to fill time by just talking.


Understand the EPP method. The Electronic/Personal/Professional technique is designed to break down where the distractions happen, determine which ones are impacting your productivity the most, and then take action to invest time learning to cope or overcome.

Saying No

Also covered in another blog post, saying “no” actually has two components.

First, address the external “no” – people who need your time to help solve their problems. A way of saying “no” is to ask questions and provide alternatives to quickly get you back to your work.

The second is to understand your internal “no.” When you have established a solid calendar program and have clearly defined goals, it is easy to give yourself the rebuff when distractions and procrastination set in.


Evaluate where the breaks in concentration and attention happen. Look at how you plan. Loose preparation leads to cracks in concentration. See about the surroundings when you work. The more you can insulate (not isolate) yourself, the better you can focus.  Finally, gain control of your communications. The better you can limit what comes in and what you send out during peak performance times, establishes powerful zones of productivity.

Being focused requires an investment of time. Staying focused requires an investment of your time. Be motivated to know how to say “no.” Stop talking and start doing. Eliminate the distractions around you. Express your plans up front to reduce interruptions. Concentrated time management awaits!

Leave a comment

Your email address will not be published. Required fields are marked *